Salary: €10,000 (€37,000 FTE)

Position: Executive Assistant (Part- Time) 

Employment Type: Permanent Part time – 10 hours a week  

Location: Dublin, with hybrid working policy – Thursday is the set office
day

About Action Aid

ActionAid is an international charity that advocates and works for the human rights of women and girls living in poverty. They prioritise the human rights of women which is at the heart of all of their work; they see the denial of women’s rights as one of the biggest causes of poverty worldwide and a grave injustice. 

Action Aid’s aim is to seek transformative changes for women, by supporting women’s leadership and agency and their organisations and networks, in order to help improve their lives. ActionAid Ireland’s strategy sets out their priorities: to address the systematic and structural causes of gender-based violence; promote women’s leadership in humanitarian contexts; amplify feminist alternatives for economic & climate justice; diversify funding, inspire and engage Action Aid supporters. They are committed to being anti-racist in their storytelling and fundraising.

Action Aid is now seeing a part- time Executive Assistant (10 hours)

The Executive Assistant will provide important support in delivering Action Aid’s ambitious strategy and achieving their mission. 

The successful candidate will develop and deliver comprehensive organisational, administrative and management support to the CEO and Senior Leadership Team as required. Internally, the Executive Assistant will manage the CEO’s diary and scheduling, support the preparation of Board reports, take minutes and undertake general office management as well as assisting with HR administration. Externally, the successful candidate will engage with contractors, consultants and key partners to maximise value for Action Aid in a highly professional manner.

To succeed in this role, you will have experience in a similar role, you will be highly organised and proactive with strong attention to detail and the ability to keep several projects on track at a time.

General Duties and Responsibilities

• Provide administrative support to the CEO, Board and wider leadership team by organising meetings, preparing documents, taking minutes, drafting memos, assisting with travel arrangements and monitoring organisational policies and reviews.
• Coordinate Action Aid’s compliance to various regulatory bodies such as CRO and CRA.
• Standardise, review and project manage all HR processes including supporting induction, probationary reviews, performance management and exit interviews.
• Assist with HR administration, including recruitment campaigns, interview scheduling and candidate liaison 
• Administer all staff records for Annual Leave and Sick leave 
• Organise the smooth and efficient running of the office, ensuring GDPR compliance and acting as a point of contact for internal stakeholders, staff and visitors.
• Monitor and oversee annual contracts renewals – e.g., insurance, maintenance contracts, travel insurance, etc. 

If you have strong administrative and executive support experience, are highly organised, have a high degree of attention to detail and can keep several projects on track at a time and would love a part time role while sharing Action Aid’s passion to work towards a just, fair and sustainable world, where everybody enjoys the right to a life of dignity, freedom from poverty and oppression… then this role is for you!